St Robert Bellarmine Catholic Primary School is committed to protecting your privacy and personal information.

This notice explains how we collect, use and protect personal information when you visit or interact with our website.

Our separate data protection and privacy notices relating to pupils, parents and carers, staff and governors can be found within the GDPR and Data Protection section of our website.

Who We Are

For the purposes of UK data protection law, the data controller is:

St Robert Bellarmine Catholic Primary School
Harris Drive
Bootle
L20 6ED

Telephone: 0151 922 1216
Email: admin.strobertbellarmine@schools.sefton.gov.uk

Data Protection Officer

Our Data Protection Officer (DPO) provides independent advice and oversight regarding the school's use of personal information.

DPO: Jayne Austin
Email: finance.strobertbellarmine@schools.sefton.gov.uk

Please contact the school if you are unsure who to contact about a data protection matter.

Information We May Collect Through Our Website

When you use our website, we may collect information such as:

• your IP address;
• browser type and version;
• device and operating system information;
• pages you visit;
• the date and time of your visit;
• how you arrived at our website;
• information you submit through an online form;
• information you provide when contacting the school; and
• approximate location information derived from your IP address or device data where this is required for website security.

We do not use website location information to determine your precise physical location.

How We Use Your Information

We may use information collected through our website to:

• provide and operate the website;
• respond to enquiries or requests;
• provide information or services you have requested;
• maintain the security of the website;
• identify and prevent fraudulent, malicious or unauthorised activity;
• diagnose technical problems;
• understand how our website is being used;
• improve the accessibility, content and performance of our website;
• maintain appropriate records; and
• comply with our legal obligations.

We will only use personal information where we have a lawful basis for doing so under UK data protection law.

Depending on the circumstances, this may include processing that is necessary:

• to perform a task in the public interest or exercise our official authority;
• to comply with a legal obligation;
• for our legitimate interests, where those interests are not overridden by your rights and interests;
• to protect someone's vital interests; or
• where you have given your consent.

Where we rely upon consent, you may withdraw your consent at any time.

Contacting Us and Using Online Forms

If you contact us or submit information through a form on our website, we may process the information you provide so that we can deal with your enquiry or request.

This may include your:

• name;
• contact details;
• message or enquiry;
• information entered into the form; and
• technical information associated with the submission.

Our website may also collect your IP address and an approximate geographic location, such as a city or region, when a form is submitted. This information may be used to protect the website, identify malicious or fraudulent activity and diagnose technical problems.

We do not use this information to identify your precise location or for third-party marketing.

Please avoid providing sensitive personal information through a general website contact form unless it is necessary for your enquiry.

How Long We Keep Your Information

We will not keep personal information for longer than is necessary for the purpose for which it was collected.

Different types of information are retained for different periods depending upon:

• why we collected the information;
• our legal and regulatory obligations;
• safeguarding requirements;
• operational requirements;
• the school's retention schedule; and
• whether the information is required in connection with a complaint, legal claim or other proceeding.

Where information submitted through the website becomes part of a pupil, parent, staff or other school record, it will be retained in accordance with the retention requirements applying to that record.

Technical website and security information will only be retained for as long as reasonably necessary for security, administration and diagnostic purposes.

Sharing Your Information

We may share personal information with organisations that provide services to us where this is necessary to operate, maintain or secure our website.

These organisations may include our website provider, hosting providers, IT support providers and other organisations providing technical services.

Where another organisation processes personal information on our behalf, we require appropriate data protection arrangements to be in place.

We may also disclose personal information where we are legally required to do so, where it is necessary to protect someone's vital interests, or where disclosure is necessary in connection with legal proceedings.

We do not sell personal information collected through our website.

International Transfers

Some third-party services used by websites may process information outside the United Kingdom.

Where personal information is transferred internationally, we will ensure that appropriate safeguards are in place where required by data protection law.

Your Data Protection Rights

Depending on the circumstances, UK data protection law gives you a number of rights concerning your personal information.

These include:

• Right to be informed – you have the right to know how your personal information is being used.
• Right of access – you can ask for a copy of personal information we hold about you.
• Right to rectification – you can ask us to correct inaccurate or incomplete information.
• Right to erasure – in certain circumstances, you can ask us to delete your personal information.
• Right to restrict processing – in certain circumstances, you can ask us to restrict how your information is used.
• Right to data portability – in certain circumstances, you may have the right to receive personal information in a portable format.
• Right to object – in certain circumstances, you can object to our processing of your personal information.
• Rights relating to automated decision-making – you have rights relating to certain forms of automated decision-making and profiling.
• Right to withdraw consent – where we rely on your consent, you can withdraw it at any time.

Not every right applies in every circumstance. For example, the school may have a legal obligation to retain particular information even where an individual asks for it to be deleted.

To exercise your rights or ask a question about the way we use your information, please contact the school or our Data Protection Officer.

Making a Complaint

If you have concerns about the way we have handled your personal information, please contact the school or our Data Protection Officer in the first instance so that we have an opportunity to investigate your concerns.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's independent regulator for data protection.

Information about making a complaint is available on the ICO website.

Cookies

What Are Cookies?

Cookies are small files that websites place on your computer, tablet, smartphone or other device.

They allow a website to recognise your device and may be used to make a website work correctly, remember your preferences, maintain security or provide information about how the website is being used.

Some cookies last only for the duration of your visit and are deleted when you close your browser. These are known as session cookies.

Other cookies remain on your device for a specified period or until you delete them. These are known as persistent cookies.

Websites may also use similar technologies, such as local storage, to store preferences or information on a device.

Necessary Cookies

Some cookies and similar technologies are necessary for our website to work correctly.

These may be used for purposes including:

• maintaining website security;
• protecting online forms;
• remembering your cookie preferences;
• maintaining a user session; and
• providing functions that you have specifically requested.

Necessary cookies do not require consent where they are essential to provide a service you have requested or for the website to function securely.

Blocking these cookies through your browser may cause parts of the website to stop working correctly.

Analytics Cookies

We may use analytics technologies to understand how visitors use our website.

Analytics information can help us understand matters such as:

• which pages are visited;
• how visitors navigate through the website;
• how long visitors spend on pages;
• whether visitors encounter technical problems; and
• how the website can be improved.

Where analytics cookies or similar technologies are not strictly necessary, they will only be used where the appropriate consent has been obtained.

Third-Party Content

Our website may contain content provided by third parties, such as embedded videos, maps, social media content or other external services.

These services may wish to place cookies or use similar technologies on your device.

Where these technologies are not strictly necessary, they should not be activated until the appropriate consent has been provided.

Third-party organisations are responsible for their own privacy practices. We encourage users to read the privacy information provided by those organisations when using their services.

YouTube and Embedded Video

Pages on our website may contain videos provided through YouTube or other video services.

These services may use cookies or similar technologies when embedded content is loaded or played.

Where consent is required, non-essential technologies associated with embedded content should only be activated after you have provided that consent.

Managing Your Cookie Preferences

When you visit our website, you may be provided with options for managing non-essential cookies.

You can change or withdraw your cookie choices where the website's cookie-management facility allows you to do so.

You can also manage cookies through your web browser. Most modern browsers allow you to:

• view cookies;
• delete cookies;
• block some or all cookies;
• block third-party cookies; and
• control how websites store information on your device.

Please be aware that blocking necessary cookies may prevent some parts of the website from working correctly.

Cookies Used on This Website

The cookies and similar technologies actually used by this website should be displayed through the website's cookie-management facility.

The information provided should identify, where applicable:

• the name of the cookie or technology;
• the organisation providing it;
• its purpose;
• whether it is necessary, analytical or another category; and
• how long it remains on your device.

We regularly review the cookies and technologies used on our website so that the information provided remains accurate.

Children's Privacy

As a primary school, we recognise that some visitors to our website will be children.

Information about privacy and data protection should be presented to pupils in an age-appropriate and accessible way.

Our wider privacy notices explain how the school uses personal information relating to pupils and other members of our school community.

Changes to This Notice

We may update this Privacy & Cookies Notice from time to time to reflect changes to our website, the services we use, or legal and regulatory requirements.

We recommend checking this page periodically for updates.

Last reviewed: September 2026

Next review: September 2027